Company Information
Ascentis Corporation
PO Box 53330
Bellevue, WA 98004
Integrated HR Administration: HROffice maintains all employee data in a single database. HR Professionals no longer have to spend hours searching through paper files for specific information. Information is instantly accessible and always up-to-date. HROffice manages extensive employee information such as name, address, marital status, W4 & I9 status, employment status, benefits information, complete dependent information, compensation and performance reviews, payroll, and much more.
Innovative Employee Communications: HROffice opens up lines of communication between HR and employees and facilitates simple yet efficient distribution of information from HR to employees. HROffice’s innovative Employee Correspondence Wizard (ECW) provides HR administrators with a tool to quickly and efficiently communicate with individuals or groups of employees via emails and letters in the form of a mail/e-mail process. All emails sent using the ECW are noted in an employee’s record. HR professionals can easily pull up a correspondence history on an employee and see when and what correspondence was sent as well as the subject and the included content.
Online Open Enrollment: Online open enrollment eradicates the tedious paper enrollment process. Accuracy of enrollment data is guaranteed as employees are inputting their own data electronically.
Carrier Connectivity: When employees make their enrollment elections online, they are instantly connected to their benefits carriers through HROffice Carrier Connect. Upon HR approval, Carrier Connect compiles employee’s benefit elections data in the government regulated ANSI 834 standard format and electronically transfers the information from the HR department to both HIPAA and non-HIPAA insurance carriers through the service. Through the electronic transmission of enrollment data, refusals of benefits due to inaccurate information become a thing of the past.
Seamless Payroll Connectivity: Payroll Connect simplifies the payroll process with a single-point of data entry, eliminating redundancy and double entry. When a new employee is hired or changes are made to an existing employee record, Payroll Connect transfers the updated information from HROffice to the payroll solution, as part of your payroll process. Payroll Connect seamlessly integrates HROffice with any payroll solution and grants HR departments payroll independence. A company can switch their payroll vendor without switching their HRMS.
Full-Scale Benefits Management: HROffice is built upon a flexible, robust rules-based benefits engine that supports multiple types of benefits ranging from medical, dental, disability, 401(k), and life insurance to non-traditional benefits such as paid employee parking, health club memberships, AFLAC, and other perks. Rate tables are automatically built into the database and virtually any benefit plan can be built within HROffice.
COBRA and FMLA Administration: Managing and tracking COBRA and FMLA is critical for companies as penalties for non-compliance are steep. Comprehensive benefits engines, tailored by the HROffice user to fit their company’s specific benefits offerings, monitors employee and dependant eligibility across all plan types for COBRA and FMLA. If employees and/or dependants are eligible for COBRA or FMLA under the user-specified rules, the benefits engine will recognize the triggering event and will kick off the COBRA or FMLA process.
Reporting Capabilities: HROffice includes more than 260 preformatted reports - click here for a comprehensive list of all available reports. The report formats are predefined so users can specify sorting methods, define subtotal formulas and choose which employee records to include in the report. Customized reports can be created and saved so that they can be easily run, modified or deleted at a later time. All reports can be easily exported to an Excel file for further manipulation. NEW! HROffice Advanced Reporting Services and the powerful functionality of Crystal Reports® allow you to perform true workplace analysis on the wealth of employee information you have stored in HROffice. Requires Crystal Reports 8.5, 9.0, 10.0 Professional edition, sold seperately.
Security: All users are assigned roles within HROffice and are granted specific security rights. For example, an HR administrator may have access and change rights throughout the system while a department manager will only be able to view the employee information of their direct reports. HROffice allows users to create and define multiple security levels.
Data Import and Export: To reduce data entry time, HROffice easily integrates with Microsoft Excel, Lotus 123, Paradox, dbase, and other programs for ease in data integration.